Create a professional email signature that avoids triggering spam filters
Important: We Generally Don't Recommend Email Signatures for Cold Outreach
Email signatures with images, links, and HTML formatting can negatively impact deliverability and trigger spam filters. For cold email campaigns, we recommend keeping emails as plain text as possible. However, if you must use a signature for brand consistency or company policy, here's a good way to create one that minimizes deliverability impact.
Traditional layout with contact info
John Smith
Marketing Director
Acme Inc.
📧 john@company.com
📞 +1 (555) 123-4567
Clean design with social icons
John Smith
Marketing Director at Acme Inc.
✉️ john@company.com
Simple text-only format
--
John Smith
Marketing Director
john@company.com | +1 (555) 123-4567
Business-focused with logo space
John Smith
Marketing Director
ACME INC.
Take your professional brand to the next level and make a lasting impression with a well-designed email signature.
The email signature is essential for your business image. Our tool swiftly creates professional signatures with no technical know-how needed.
Select from templates, adjust elements to match your style, and create a professional signature for any email service provider - completely free!
An email signature is a personalized block of text, often placed at the end of an email, that includes essential information about the sender. It typically contains details such as the sender's name, position, company, contact information, and sometimes a logo or additional elements.
Anyone who sends emails, whether for personal or professional purposes, can benefit from using an email signature. It adds a professional touch to your emails and provides recipients with contact details.
Your email signature should include your full name, job title, company name, contact details (phone number, email address), and any relevant links or social media profiles. Keep it concise and professional.
Yes, a well-designed email signature should work with most email service providers. However, it's essential to create a signature that is simple and follows standard formatting to ensure compatibility across different email platforms.
To create a professional email signature, use a consistent font, include only relevant information, and avoid excessive colors or graphics. Ensure that it reflects your brand or professional image.
For cold emails, use plain text signatures with minimal formatting. Include only your name, title, company, and one contact method. Avoid images, logos, and excessive links.
Multiple links in signatures can trigger spam filters. If you must include a link, limit it to one (preferably your website or LinkedIn profile).
Images, including logos in signatures, can significantly harm deliverability in cold emails. Save branded signatures for follow-up emails or warm conversations.
Test your cold email campaigns both with and without signatures. Monitor deliverability and engagement rates to determine the best approach for your audience.
Learn best practices for reaching the inbox
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